Contingency Planning & Outsourcing, Inc.

Software and Services for Disaster Recovery, Business Continuity, COOP and Emergency Management

K-12 Safe Schools Planning

The Problem Establishing school guidelines, policy statements and emergency response plans along with all the supporting personnel contact information, mitigating tasks, etc. into a Safe Schools Plan and keeping it current year after year is a virtual impossibility. We see many good Safe School Plans, but most were written years ago and now are unreliable and ineffective. With critical Plan information changing on a frequent basis, activating an outdated and ineffective Plan could result in a less timely response and undesirable results leading to questioning the school’s due diligence.  The Solution CPO has developed a methodology and supporting software system, CPOtracker™, which has been effectively assisting the education sector in developing and maintaining Safe School and Emergency Response Plans for over 7 years. The same methodology and system has been in use effectively assisting some of the nation’s largest companies for over 15 years. Yes, they have the same problem; developing and keeping Plans current.

Service While we have a proven methodology and software tool, we also know how important support is in applying the methodology and system to your individual district and schools. CPO provides training and application support as well as a Help Desk to ensure success. We realize that developing and maintaining Safe Schools and Emergency Plans is not a “one-time” project, but rather a living, ongoing effort. Software Planning Tool CPO’s plan management software, CPOtracker, is available in several editions designed to fit any size district and budget. The district may purchase a perpetual license and install the system on the district’s web server or the district may subscribe to CPO’s Hosting Service, where CPO will maintain the CPOtracker system at the current release, which will be available to any school authorized individual via any computer having an Internet connection. Applying CPO’s methodology and software system will allow you to always know the degree of readiness of each school in the district as well as the District Office and you will be able to produce supporting Readiness Reports. At the District Level, you will know which schools have and have not:  • Updated their school specific information • Conducted periodic drills • Performed designated mitigating tasks • Produced an updated School Plan At the School Level: • Know who is responsible for maintaining the policies, procedures and other documents comprising the school’s Plan and what their update status is • Know who is responsible for conducting fire and other drills, when they were last performed and what, if any, issues relating to the task need to be addressed • Easily maintain personnel contact and other Plan supporting information • Automatically generate the Safe School Plan for implementation and distribution whenever changing information within dictates • The school can produce Readiness Reports indicating how ready the school is to effectively respond to and recover from any emergency and disaster situation

REMS: Readiness and Emergency Management for Schools The CPO methodology and CPOtracker system address all of the requirements for complying with REMS grants; some of which are listed below: • Complies with NIMS and ICS • Incorporates the four phases of emergency management: Prevention-Mitigation, Preparedness, Response and Recovery • Training for school personnel and students in emergency management procedures • Coordination with local law enforcement, public safety, public health, mental health agencies and local government   • Provides the capability to communicate school emergency management policies and reunification procedures • Provides for “sustainability” via “accountability” to keep Plans current • Roles and responsibilities are clearly defined • Tabletop exercises and drills are conducted as well as full-scale exercises   • Plans are developed and are maintainable at the District Level as well as for each individual school   • Procedures supporting all anticipated emergencies and infectious diseases including pandemic planning  

© Contingency Planning & Outsourcing, Inc. 2016